Recruiting leaders

As this year draws to a close, it is time to begin recruiting for the next. Waiting till January or February next year is too late.

Here are a few things you can do now to help you find leaders for 2012.

1. Pray for leaders. Together with your team seek God for the leaders you need next year.
2. Confirm which of your current leaders will continue next year. Make sure you approach this in a positive way. For leaders you wish to keep, begin by affirming their value, gifts and contribution (hopefully this won’t come as a shock to them since you’ve been doing it all year.) Then discuss their commitment into next year.
3. Create a list of potential new leaders. Be clear on what you are looking for. Choose people (both old and young) in whom you see genuine potential for children’s ministry.
4. Create written job descriptions that clarify the role, responsibilities and commitment you are looking for.
5. Between now and the end of the year invite potential leaders to come to the ministry and involve them in some way.
6. Set aside time to personally talk to potential leaders about children’s ministry. Don't just ask them to do a job. Cast your vision, convey your enthusiasm and uncover their heart for children's ministry. 

Here are some questions that need specific answers.

1. How is your team mobilised to pray for new leaders?
2. When have you planned to speak to existing leaders personally?
3. What names are on your list of potential leaders?
4. Do you have a written job description?
5. On what days will potential leaders visit your ministry?
6. What will you say to potential leaders?

Planning for Faith Development

During my (Mary Jo’s) recent holiday in the USA, I had the privilege of worshiping in the congregation where I worshiped as a child and teenager. Back then, it was a middle-size congregation, using a middle-size facility, with a very predictable program. It was in this church that I was mentored as a junior Sunday school teacher. Things have changed in the intervening years. The congregation has grown in numbers and moved to a new, much larger facility. Connected with that growth — possibly one of the reasons for it — is the congregation’s deliberate commitment to ministry with children. This includes staffing and a long term plan for faith development. I happened to visit on the Sunday when this was demonstrated with both the installation of the Children’s Ministry staff for the new school year (it starts in September over there) and an infant baptism.

The following information is from their web site:

Faith Journey  

At Grace, we believe that faith in Jesus Christ is a gift from God — given freely, neither earned nor deserved. For some individuals, faith is first realized in baptism. Others realize it first in a conscious process of conversion. Whenever faith begins, its development continues for a lifetime. Taking the Faith Journey means living out a commitment to make Jesus Christ the Lord of Life. 

Children’s Faith Journey (birth - grade 4)  Youth Faith Journey (grades 5-12) 

Faith formation activities at Grace begin with instruction and encouragement for parents of newly baptized children. The faith journey begins in infancy with the Rite of Welcoming a Child, enrolment in Grace’s Cradle Roll, the Rite of Holy Baptism. 

Faith Journey Sunday school classes begin with preschoolers and continue through 12th grade. They follow a 9-year curriculum plan that includes the study of the Bible, Ten Commandments, Apostles’ Creed, Lord’s Prayer, Sacraments, church history and morality as well as leadership and witnessing skills, stewardship and personal spiritual disciplines. 

The Sunday school hour is 9:30-10:30. Children and Youth are expected to worship with their families at 8:00 or 11:00, where most services are fairly traditional, but include children’s addresses. A nursery is available during Sunday morning services and the Sunday school hour for children from infancy to age three. 

In addition to the regular classes, the Faith Journey includes special Sunday afternoon family events and ‘rites’ of passage at various points of the journey, plus camps and service opportunities. The lifelong faith journey continues through many educational and service opportunities for people at different stages of adulthood. 

I didn’t have time to get answers to all my questions, eg: How do they get family commitment? How do they involve children who come to the church at an older stage?

But two things impressed me most as I spoke to people at Grace church about their program.

First is the word ‘expected’. There is a congregation-wide expectation that all children will participate in the entire Faith Journey program, regularly. And that adults would continue the journey. What do our churches ‘expect’ of their families, children and youth?

Second was the plan — the idea that leaders, parents, and children know from the start what they will be doing. They also have a framework that allows them to see how what they are doing at any one point relates to the overall journey. How far ahead are our congregations planning their work with children, youth and families?

Used with permission from Uniting church Mission Resourcing SA, Children and Family

CRCA Training in 2011: coming to a State near you.

Training is something close to my heart. Over the years I have benefitted enormously from the insights, inspiration and practical help it's provided, especially at critical times like the start of a new year. It's been well worth the effort. In early 2011 we plan to offer training thoughout the states. We've called it 'Stretch training.' 'Stretch' though will be different from some of the events I've attended. The emphasis at Stretch will be practical and team orientated. For example, one workshop will focus on five key dimensions of children's ministry. Throughout, teams and individuals will reflect on their situation and have the time to consider what they need to do in their own context. There will be other practical workshops too and time to network with different children's ministry teams to share insights and resources.

We urge all children's and youth ministry teams to attend. States will be notified of the times and places as they are finalised.

Before you kick the year off, why not take time with your team, for a good Stretch?

Calling Volunteers: Sink or Swim

Finding volunteers for children's ministry can be difficult. Here's a story from the Uniting Church of how one leader approached the task.*
What can you learn from her experience? How might you use the principles in your context?

"Due to a number of reasons, the volunteers on the children’s roster at my church had declined from about 8 people to 3 in the space of a month at the end of last term. This left us wondering if Kids Church would continue in Term 4. For a couple of weeks, the need was announced in the notices with no response. Listening to these requests for help, I was reminded of an article I’d read earlier this year in the Children’s Ministry Magazine (May/June 2010, Vol 20, No. 2) titled Titanic... or Carnival Cruise Ship.

The article says that “people won’t board a sinking ship” but will “line up to board a Carnival Cruise ship...to join something that’s a fun adventure, feels like family, and knows where it’s headed.” It lists a number of “signs to know whether you’re sending distress signals - or going full speed ahead” (p48).

Taking this on board and feeling strong promptings from God about a way forward for our Kids Church, I shared in the church service about what our Kids Church was about: relationships, discipleship (God and me, me and others), and keeping things simple and fun. I also shared about what happens in a session and about the kids (we have a great bunch of kids!).

I shared about the opportunity for people to join in who had key teaching skills and outlined their role (including the need for a police check and Child Safe Environments training), the roster and how they would be supported.

I then shared a possible new way forward for Kids Church that I’d felt God had given. I commented that many people in church have skills and hobbies, such as craft, cooking, sports, music, drama and that they could share these in kids church to help children either engage with or respond to the story. I explained that they would not be responsible for planning the session, they would not be left in charge of the children or have to worry about behaviour management. I outlined how they would be supported, that their role was for one week only, they needed a police check and they could just plan for their part of the session to share their interests with the kids.

I also expressed that I hoped they would be blessed by meeting with the kids and that through this the kids would also get to know their wider church family!

I emphasized that I knew support was important because our kids are too valuable to send people out who are ill-equipped and that the adults (potential volunteers) are too valuable to just send out with the kids to sink or swim.

After sharing once, 2 key teachers (who actually happen to be school teachers!) and 6 helpers signed up and the next week another 3 helpers signed up. This gave us a full roster for the whole term! And a few interested in helping next year.

Most of these people are not involved in other ministries. A few had been thinking about Kids Church but weren’t sure what was involved, others just hadn’t thought they could do it. A few others I’d never met before, so I’ve talked with my church leaders to ensure they are appropriate people for Kids Church.

I admit that this has given me more work to do in the short-term answering all of their questions and reassuring them of how we’ll make things work. But last Sunday, I stayed in church, while for the first time a new teacher and helper ministered with the kids. I caught up with them afterwards, and the new helper who had shared her scrapbooking crafts asked me when she could join in again! Next week, we’re looking forward to one of our “grandmothers” helping the kids to bake morning tea for the church and the week after we’re telling the story using musical instruments with a mum and her teenage son. I’m not sure how it’s all going to work but it’s definitely a fun, church-family adventure!"

*Used with permission. Taken from: "What's Up?" a newsletter of the Resource Centre for Children's and Family Ministry, Uniting Church of SA -
http://mrn.sa.uca.org.au/mrn-centres/resource-centre-for-children-and-family-ministry.html

Taking the pressure off Children's Ministry

Last week I had what is becoming an all too familiar conversation with someone about children's ministry in their church. The current leader(s) would be stepping down at the end of the year and they were not sure who would be taking over. It confirmed for me that there is a particularly high turn over of leaders in children's ministry. Sometimes a change is necessary and healthy. Often though, we loose experienced, committed people and the children's ministry suffers accordingly.
This article is not to pour guilt on leaders who leave; their reasons are always justified. However, there seems to be a couple of key reasons why people leave and I wonder if we addressed these more effectively, could we not hold on to experienced, capable leaders.

1. Reason One: Worn out by the weekly grind.
Many churches schedule Children's church every Sunday. Eventually the pressure of preparing week in and week out, while missing out on regular church, takes a toll. To ease the pressure and refresh your leaders you may try the following:

a. Change the schedule for children's church. For example: rather than having children's church every week, change to a '4 week on, 2 week off time table.' In this way your leaders will have regular breaks and children will adjust to regular services (when the children are in church, find ways to engage them in the service.)

b. Or you may try rotating teachers throughout the year to give each leader some time off. Some churches rotate a different team each term. Or find other leaders to step in from time to time. On those weeks change the program to something they can handle. For example, regularly conscript some younger leaders to lead games and include a different teaching time. On these Sundays give a couple of the adult leaders time off.
The goal is to find ways to keep leaders fresh and enthused. If your leaders are groaning under the load they are likely to leave.

If you have found other ways to overcome this problem, please let us know.

2. Reason Two: Feeling unsupported in an unimportant ministry.
Children's ministry is often taken for granted in many churches and it's profile is not high. Leaders who feel their work is unimportant or unappreciated will soon loose interest and leave. To work against this try the following:

a. Make sure your leaders know the value of their work. Remind them regularly about the importance of children's ministry in the Lord and it's vital role in shaping children in the formative years of their life. Our leaders must be continually reminded that, in the Lord, their work will bear lasting fruit for the kingdom. It reminds me of the story of the three men breaking rocks on a building site. When asked what they were doing one replied, "I'm breaking rocks." Another said, "I'm earning a living." The third proudly stated, "I'm building a cathedral!" You can guess who was the most enthusiastic and committed to his task. So too with children's ministry. Develop a sense of calling in your leaders by reminding them of what they are doing and why.

b. Share the vision and direction of your children's ministry with the whole church. Newsletters, up front announcements, regular prayer requests, letters home to parents, Children's services and a rotating door of volunteers in your children's ministry are ways to ensure your church understands the vital nature of your work. Never miss an opportunity to build the profile of your ministry to the level at which it ought to be at.

c. At least annually, but also more regularly, reward your leaders for their hard work and commitment. Cards, phone calls, personal visits, regular outings and annual dinners will keep them motivated and enthused. Leaders who put in ought to be encouraged and rewarded for their commitment and will be reenergised and motivated by the support.
d. Make sure that children's ministry has a significant slice of the church's budget. Spend what has been allocated and do not be afraid to ask for what you need. A ministry the church is supporting is a ministry worth having.
If you have other ideas or examples of how to keep your leaders feeling appreciated and supported please pass it on.

What do you think is the greatest reason why leaders turn over so regularly in children's ministry? Do you have any suggestions or examples of what can be done about it?

Recruiting the leaders you need: a training resource

One of the greatest challenges in children's ministry is recruiting leaders.

“Part of your role as leader is to find and develop your replacement who will do a better job than you.”

Yet, there are never enough leaders.
The main obstacles seem to be our hesitation to ask already busy adults to add one more thing to their hectic life or our reticence because we wonder if the person is 'the right kind of person' for children's ministry. Then there are the discouraging knock backs and general disinterest. Easier, we think, just to put an add in the newsletter and see what happens. Yet that rarely works.
Recruit we must and now is the time to begin thinking about next year. It may seem hard, yet there are things we can do to make it easier. Here is the short list.

• 1. Adopt a recruiting attitude.
• 2. Pray
• 3. Hunt
• 4. Inspire
• 5. Involve.

For a more complete description of each of these go to the web site 'training' page. See Leaders and download the file 'Recruiting Leaders.' Let me know how you get on, or if I can help you with any of the ideas mentioned.